Enabling the future of workplace organization

Smart Hybrid Workplace Services 2


The world of work is fundamentally changing. Employees are demanding more flexibility in how they work, where they work and when they work. Although most do not want a fully remote model, they do want the option to work from different locations and build a schedule that more closely fits their needs. In response, companies have to build-out a digital infrastructure that allows their employees to receive mail, documents and packages from multiple distributed sites. They must also ensure remote teams are able to coordinate and collaborate wherever they are working from and can access conference rooms and other office assets on-demand.

Companies that cannot create these flexible work environments will risk losing out in the battle to hire and retain the best talent. They will also leave themselves vulnerable to local or global crisis. The lesson of the last few years is that merely being able to keep operating during a period of disruption is no longer enough. Industry leaders have to ensure that productivity and performance remain at the highest level in all circumstances. This requires digital processes that are not location-dependent coupled with a connected, distributed workforce.

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SPS’ digital solutions can help transform every stage of your business operations, from backoffice processes to last-mile delivery and thus accelerate your workplace transformation.

Smart Processes

In order to improve workplace efficiency and maximize resilience, SPS leverages best-in-class process expertise and digitalization capabilities. We work closely with companies to understand their document logistics and then implement digital solutions. These take the manual steps out of core back-office tasks and enable them to be completed anytime, anywhere. Documents are digitalized, and can be closely tracked as they go through the relevant stages of approval, before being digitally archived.

Smart Document Logistics

The heart of our conception of a Smart Workplace is having efficient, connected document logistics. SPS’ approach is based on digitalizing as much of the in-bound document process as possible and then combining it with a centralized mail hub to receive all physical mail and packages. This increases efficiency and allows far more stringent security. We leverage advanced technology such as automated sorting and track and trace, to speed up document processing times and improve employee and customer experience. SPS is also a pioneer in smart lockers, that allow your employees to pick up packages when it is convenient for them, even if certain buildings are closed.

Smart Workplaces

As offices become less central to a company’s organization, SPS is implementing virtual reception platforms that can be used to check-in employees or clients. This includes a secure, cloud-based visitor management platform to allow visitors to be registered, verified and approved, with automatic badge printing. Each building can have its own localized app, so that visitors can get all the information they need on their device. We provide virtual platforms to enable easy booking of office resources as well as print-on-demand services so work-from-home employees can get documents printed and delivered remotely.

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Fact sheet

Smart Hybrid Workplace Services

3 minutes
08 November 2022
Augmented reality to benefit employees

As new headsets, glasses and smartphones become available, connectivity increases and the cost of the hardware decreases, augmented reality and some other similar tools become more and more relevant for business to leverage.

How can you implement augmented reality in your business? 

  • Dynamic wayfinding via mobile apps.
  • Training and doubleshooting.
  • Sorting and distribution of goods.
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  • Boost employee satisfaction

It is estimated that 83% of office workers prefer a hybrid work model for the future.  SPS’ solutions enable the kind of connected, flexible workplace that enables companies to get the most from their employees and access new pools of talent that would have been previously unavailable

  • Create resilient operational models

SPS digital processes allow companies to rapidly shift to a remote work model in response to serious disruptions. In addition, our centralized mail hubs x-ray all incoming mail and packages, increasing overall security

  • Drive efficiency gains and cut costs

By reducing manual steps in key processes, we enable companies to increase efficiency while providing a better experience for both customers and employees. In addition, flexible work models have been shown to boost productivity by between 10-40%,  as employees can cut unnecessary travel and design their day in a way that optimizes their time and energy

  • Bridge physical and digital spaces

SPS’ virtual platforms act as a crucial link between physical offices and digital ways of working. They allow employees to get the best out of both worlds, through efficient digital processes, and smart office services

  • Cut wastage and reduce environmental impact

​​​​​​​Digitizing inbound mail and shifting core processes online can massively reduce paper consumption. In addition, by supporting work-from-home options it is possible to reduce vehicle congestion and cut C02 emissions

Market Insights

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Intelligent Automation

1 minutes
11 January 2019
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Fact sheet

Digitalisation Of Enterprise

04 September 2018
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Case study

Energy Sector

With A Clear Digitisation Strategy To An Optimised Customer Journey

5 minutes
03 December 2022
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Case study

Hich Tech Campus Eindhoven

Increase resilience, productivity and employee satisfaction with the smart hybrid workplace solution

5 minutes
03 December 2022


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